Legal Lease Coordinator (LLC)

The Legal Lease Coordinator (LLC) will be responsible for in-house management of tenant collections, default mitigation and legal lease matters as well as serve as primary liaison with outside council.  Qualified candidates will be detailed-oriented, thorough, organized, possess critical thinking skills, capable of multitasking, prioritizing,able to work in a fast-pasted environment, and meet deadlines consistently. Strong Microsoft Excel skills are a must as well as a bachelor’s degree in paralegal studies or equivalent field and at least 4-5 years of experience in the Landlord/Tenant Legal field.  Accounting background is a plus.


The LLC duties and responsibilities include:

  • Oversee internal collections for accounts more than 60 days delinquent or otherwise troubled accounts.
  • Negotiate lease workouts, to include negotiation of debt settlements, rent reductions, rent abatements and forbearance agreements, and prepare any documentation, notices or agreements in relation to the same.
  • Draft and revise correspondence to tenants, clients and third parties, including but not limited to: Notices of Default, Notices of Intent to Sue/Lien, Notices of Enforcement.
  • Review settlement proposals with CFO.
  • Negotiate payment agreements (formal and informal).
  • Identify and recommend accounts for write-off and/or reserves.
  • Liaise with outside counsel regarding debt collection litigation, bankruptcies, lease enforcement litigation and other commercial litigation involving RMC, its entities or its clients.
  • Liaise with leasing agents and brokers regarding the status of active leases for troubled tenants.
  • Prepare monthly leasing report updates related to collection and provide updates regarding the same during monthly leasing meetings.
  • Help predict tenant failures within RMC-managed/leased shopping centers.
  • Analyze account ledgers and perform account reconciliations, as required.
  • Review accounts receivables for all RMC-managed properties to identify candidates for escalated and/or external collection efforts.
  • Develop debt collection strategies for delinquent or charge-off accounts.
  • Conduct regular meetings with and/or provide regular updates to RMC stakeholders and clients regarding collection of severely delinquent and charged-off tenant accounts.
  • Approve legal invoices in Nexus.
  • Provide budgeting recommendations for lease collections/enforcement related legal fees.
  • Conduct tenant meetings, as necessary.
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